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Welcome to the Ash Youth Center

Independence Recreation Commission Board Minutes



Monthly Meeting February 21, 2018

Ash Youth Center

1501 N. 10th

MEMBERS PRESENT:                                                             OTHERS PRESENT:

        Christy Mavers                                                                                                      Brent Julian

        Ron Goins                                                                                                              Lori Bromley

        Tony Turner                                                                                                           Nick McBride

                                                                                                                                       Jim Butts


  Christy Mavers opened the commission meeting at 11:30 a.m.



Ron Goins moved to approve the agenda as printed.  Tony Turner seconded.  Motion carried 3-0.

Ron Goins moved to approve the board minutes from the January 17, 2018 board meeting.  Tony Turner seconded.  Motion carried 3-0. 


Ron Goins moved to approve the February 2018 bills and checks for payment as written and presented.  Tony Turner seconded.  Motion carried 3-0.

Treasurer’s Report

Board Chair, Christy Mavers reported the following bank balances as of January 31, 2018 in Galen Palmers absence:  First Oak Bank – Checking:  $19,516.17; First Oak Bank – Petty Cash:  $426.49; and Equity Bank – Savings:  $24,890.15.  Ron Goins moved to approve the treasurer’s report as presented.  Tony Turner seconded.  Motion carried 3-0.


Maintenance Report

Jim Butts answered any questions the board had on the maintenance report.  Jim discussed the repair issues he’s had lately, such as indoor pool lighting and fixing the shower in the women’s locker room.  Tony Turner asked how the new roof was holding up and Brent stated that there are still a few sporadic leaks, however Sean Clapp, with Heckman & Associates, came out to look for the leaks and feels that it is still the concrete blocks from the walls that the water is seeping through, and not the roof.  Brent stated that Jim is going to do some more cleaning out and removal of the bushes and shrubs in front of the building that sit close to the wall in hopes of creating better drainage.  Sean Clapp is to send someone out to look at it again for further evaluation.

Programs Report

Nick McBride answered any questions the board had on the programs report.  Tony Turner asked why the non-competitive leagues that have to forfeit games due to lack of players, only are allowed to play one half of a scrimmage game, he feels they should have a whole game with a running clock if possible.  Nick stated that use to be in the rules and he was not sure why it was ever changed and stated he would look into it, and that teams that forfeit can also pick-up players from the other team so they can compete.  Christy Mavers stated that she has heard some complaints from parents that the IRC drafts are not always fair and sometimes very lopsided.  Nick stated this is something that IRC has dealt with time and again, and he recently attended a meeting in Chanute with other recreation officials that have the exact same issues.  Nick stated that there is no easy answer and a lot of different drafting techniques have been tried in the past, all resulting with someone not being happy.  Nick stated that a lot of times it comes down to coaching, and those coaches that try to get to know the kids in their age bracket, gets to know their talent levels, and also takes time to practice several times per week, however, IRC has a very hard time finding the volunteer coaches that are willing to do this.  Brent stated that IRC has also tried skills clinics in the past, where coaches can come and view the kids before a draft; however, it is difficult to make this mandatory since it is recreational, so most of time there’s a big lack of participation from the kids as well as the coaches.  Tony Turner suggested holding a skills clinic for just the participants and IRC rating them a number from 1-5 and forming the teams from those numbers.  Brent stated that trying the skills clinic again could probably be done for most sports.  Nick discussed the meeting he attended in Chanute for the SEK All-Stars tournaments involving soccer, baseball/softball, volleyball and basketball.

Director’s Report

IRC Director, Brent Julian, answered any questions the board had on the director/aquatics report.  Ron Goins asked about Shawn O’Kane returning as pool manager this year at Riverside Beach and approximately how many hours he works.  Brent stated that the hours can vary significantly depending on what’s going on and if Shawn’s two assistant managers are on duty.  Brent stated that he believes Haley Marchant and Cain Carpenter will be back this summer as the two assistants.  Brent stated that since changing the pool schedule to June 1st through the first week in August, it’s much easier to get managers and lifeguards willing to work those hours since school is not in session but once August hits most employees are gearing up to return to school and aren’t willing to stay on.



Brent stated that he has not received the audit reports yet from Yerkes & Michels CPA, as they have had a few audits take priority, but hopes to have IRC’s completed soon and will come in to review if desired.  Ron stated that if everything goes well then that shouldn’t be necessary.

10th Street Concessions Area

Brent spoke to the City’s Building Inspector, Don Cushing, regarding the remodel of the 10th Street ball field’s restrooms and concessions area.  Don informed Brent that since it is a commercial property; IRC would need to obtain drawings from a licensed architect.  Brent spoke to architect, Sean Clapp, who estimated the drawings to run approximately $7,000.  Brent stated that was more than IRC had planned to spend on drawings alone.  Brent stated that he will try to get estimates from Leonard Caflisch, and Ron suggested calling Bryle Gross as well.  Brent stated that he met with contractor, Danny Burnett who stated he would be interested in bidding the job once the drawings were complete.  Brent stated that he will go look at the new restroom facility in Riverside Park for ideas, and he and Nick will go together and do a walk-thru on the ball fields to determine what needs to be done.  Brent stated he will start the process by obtaining the quotes needed for the drawings. 


Bidding out Mower

Brent presented a statement he prepared to post in the newspaper on the sealed bids for IRC’s Hustler mower.  Brent asked the board to review the statement and give their input.  Brent stated that IRC was offered a trade-in of $1,500, so he would like to get more than that amount and asked the board their thoughts on a reserve price.  The board agreed to set a reserve and go ahead and post in the local newspaper.  Ron Goins moved to proceed with the sealed bids for the Hustler mower.  Tony Turner seconded.  Motion carried 3-0.


Executive Session

There was no executive session


Items from the Commission

There were no items from the commission


Agreement for Action on Items from the Commission

No agreement for action on items.



The meeting adjourned at 12:34 p.m.


Respectfully Submitted,

Tony Turner