Independence Recreation Commission Board Minutes
INDEPENDENCE USD #446 RECREATION COMMISSION
Monthly Meeting November 16, 2016
Ash Youth Center
1501 N. 10th
MEMBERS PRESENT: OTHERS PRESENT:
Christy Mavers Brent Julian
Ron Goins Lori Bromley
Danny Johnston Nick McBride
Christy Mavers opened the commission meeting at 11:32 a.m.
The agenda was amended to make A. Ash Center Roofs and action item Under III. Business/Finance. Ron Goins moved to approve the agenda as amended. Danny Johnston seconded. Motion carried 3-0.
Ron Goins moved to approve the board minutes for the October 18, 2016 board meeting. Danny Johnston seconded. Motion carried 3-0.
Ron Goins moved to approve the November 2016 bills and checks for payment as presented. Danny Johnston seconded. Motion carried 3-0.
In Galen Palmer’s absence Christy Mavers reviewed the treasurer’s report with the board members and reported the following bank balances as of October 31, 2016: First Oak Bank – Checking: $20,522.62; First Oak Bank – Petty Cash: $411.64; and Equity Bank – Savings: $22,869.64. Danny Johnston moved to approve the treasurer’s report as presented. Ron Goins seconded. Motion carried 3-0.
Jim Butts answered any questions the board had on the maintenance report. A discussion was held on the repair of the Ash Center’s scoreboard. Brent stated he may decide to get bids on a new one after the first of the year. Christy Mavers asked is any concession equipment needs to be replaced, Brent stated that they are in need of one more hotdog machine for sure, and Nick McBride stated that they are sharing one popcorn machine at different facilities but can make do for the time being. Ron Goins gave Brent a telephone number of an individual that works on small appliances to see if the old popcorn machine might be repaired.
Nick McBride answered any questions the board had on the programs report. A discussion was held on the new soccer field concession stand and Nick showed pictures with the new paint color. Nick discussed the first session basketball numbers with the board.
IRC Director, Brent Julian, answered any questions the board had on the director/aquatics report. Brent discussed the drive thru flu shot clinic that Susie Kleinbeck directs in the park each November and the role IRC plays in it providing tables, chairs etc…
Ash Center Roofs
Brent informed the commission members that the school district and city officials approved the new roofs for the Ash Youth Center covering the gym and the main offices and commons area; this will include a twenty-five year warranty. Brent stated the total amount approved for the job after dividing the insurance claim is $148,122 and using the 40/40/20 inter-local agreement, IRC will be responsible for approximately $29,625 of that amount to be reimbursed to the City of Independence once the job is complete. Ron Goins moved to approve the cost of the new roofs in the amount of $29,625 payable to the City of Independence. Danny Johnston seconded. Motion carried 3-0.
Brent informed the board members that the annual audit with Yerkes & Micheles, CPA is over and they should receive the final report soon, Brent did not feel there were any major issues out of the ordinary. Brent stated that a representative from Yerkes & Micheles could attend the next meeting if so desired, but the board unanimously agreed that it would probably not be necessary as long as they were getting the report.
Brent informed the commission that the city requested that the annual year-end Riverside Beach Family Aquatic meeting between IRC and the city be rescheduled until December 7, 2016.
Brent discussed the new labor law salary requirements affecting recreation commissions beginning December 1st, 2016. Danny Johnston moved to approve raising office manager Lori Bromley’s salary to meet these requirements and all other staff, excluding the recreation director, will go to hourly wages with the capabilities of earning over-time. Ron Goins seconded. Motion carried 3-0.
Brent informed the commission that due to a lack of funds again this year, it may be necessary to establish a short-term line of credit with First Oak Bank for emergencies to get through the end of January. Christy Mavers stated that she would gather the necessary information and get back with the commission members in the near future.
Items from the Commission
There were no Items from the Commission
No agreement for Action on Items
The meeting adjourned at 1:08 p.m.
Due to the absence of board secretary, Tony Turner, Danny Johnston was the acting secretary for the meeting.