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  • Address: 1501 North 10th ST, Independence, Kansas 67301

Welcome to the Ash Youth Center

Independence Recreation Commission Board Minutes



Monthly Meeting November 15, 2017

Ash Youth Center

1501 N. 10th

MEMBERS PRESENT:                                                             OTHERS PRESENT:

        Christy Mavers                                                                                                      Brent Julian

        Ron Goins                                                                                                               Lori Bromley

        Danny Johnston                                                                                                   Nick McBride

        Tony Holmes                                                                                                          Galen Palmer

                                                                                                                                            Jim Butts

                                                                                                                                            Craig Whitehead, City

                                                                                                                                            Kelly Passauer, City

                                                                                                                                            Mike Borovetz, City

                                                                                                                                            Ed Sykes, City

                                                                                                                                            Terry Lybarger, City


 Christy Mavers opened the commission meeting at 11:30 a.m.



Ron Goins moved to approve the agenda as printed.  Danny Johnston seconded.  Motion carried 3-0.

Ron Goins moved to approve the board minutes for the October 18, 2017 board meeting.  Danny Johnston seconded.  Motion carried 3-0. 


Danny Johnston moved to approve the November 2017 bills and checks for payment as presented.  Ron Goins seconded.  Motion carried 3-0.

Tony Holmes arrived at the meeting.

Treasurer’s Report

Galen Palmer reported the following bank balances as of October 31, 2017:  First Oak Bank – Checking:  $15,288.43; First Oak Bank – Petty Cash:  $500.00; and Equity Bank – Savings:  $161,818.04.  Ron Goins moved to approve the treasurer’s report as presented.  Danny Johnston seconded.  Motion carried 4-0.


Maintenance Report

Jim Butts answered any questions the board had on the maintenance report.  Christy Mavers asked Jim how the winterization process is going at the soccer complex and Jim said it was completed.  Christy suggested during the nicer days this fall that a lot of the dugout benches could really use some maintenance and paint.

Programs Report

Nick McBride answered any questions the board had on the programs report.  Nick discussed the first session basketball participant numbers with the commission.

Director’s Report

IRC Director, Brent Julian, answered any questions the board had on the director/aquatics report.  Brent discussed IRC’s role in helping with the annual drive-thru flu clinic that benefits the Independence Food Bank.


Holiday Bonus

Brent requested the annual holiday bonus for all full-time and permanent part-time recreational employees.  Brent stated that he is requesting $300 for full-time staff and $100 for part-time staff, for a grand total of $2,000.00.  Ron Goins moved to approve holiday bonuses for IRC staff members in the amount of $2,000.00.  Tony Holmes seconded.  Motion carried 4-0.

Executive Session

The board voted to go into Executive Session at 11:45 a.m. to discuss personnel for approximately five minutes.  The open meeting re-convened at 11:49 a.m.  Tony Holmes made a motion during the executive session and Ron Goins seconded the motion.  Motion carried 4-0.

TLC Yearly Program

Brent discussed options with TLC Grounds keeping to treat weeds etc… at the ball fields and complete a 6-stage process for the cost of approximately $4,000.00 per year.  TLC should be able to keep the turfs looking good on all five fields on Park St.  Ron Goins moved to approve the contract with TLC for 2018 in the amount of $4,082.00.  Danny Johnston seconded.  Motion carried 4-0.

Employee Accident

Brent informed the board members that IRC’s custodian slipped and fell while polishing the floors on November 11, 2017 at approximately 9:30 p.m.  Brent stated the employee hit the back of her head and required an ambulance to transport her to the emergency room with the diagnosis as a possible concussion.  The employee received seven staples to the back of the head as well as a CAT Scan.  Brent stated that he has started the worker’s compensation process and EMC Insurance will take over from here.  Brent stated that he has spoken to the employee and she is doing better and plans to return to work as soon as she is released to do so.

RBFAC Year-End Meeting

Craig Whitehead, City Manager, as well as other city personnel, were present to discuss the end of season reports from Riverside Beach Family Aquatic Center regarding finances and maintenance with the recreation commission members.  Brent handed out the end of season financial report and discussed the new Kansas amusement ride laws regarding water slides.  Brent stated that the slides at RBFAC will need to be inspected each year at a cost of approximately $650.00.  A discussion was held on the opening and closing dates of the aquatic center this past season as well as future dates.  Options to possibly increase revenue were discussed as well as maintenance and repairs to items such as pumps, strainers, umbrellas, picnic tables, and paint. 

Items from the Commission

Danny Johnston     *There were no cups in the concession stand during basketball games last weekend.     The concession workers probably need to be informed where the extra stock is.


Agreement for Action on Items from the Commission

No agreement for action on items.

Danny Johnston filled in as acting secretary in Tony Turner’s absence.



The meeting adjourned at 1:00 p.m.


Respectfully Submitted,

Danny Johnston

Acting Secretary


Ash Center Hours of Operation

  M-F Sat Sun
Summer (Memorial Day- Labor Day) 6am-5pm Closed Closed
Winter (Labor Day- Memorial Day) 6am-9pm 1pm-9pm 1pm-6pm

Professional Staff

Brent Julian Director of Recreation / Aquatics
Lori Bromley Office
Nick McBride Director of Sports
Simon Heckman Program
Jim Butts Maintenance Supervisor
Paula Ballew Maintenance

IRC Board Members

Christy Mavers Chairperson
Ron Goins Vice-Chairperson
Tony Turner Secretary
Tony Holmes Member
Danny Johnston Member

View last month's board meeting minutes