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Welcome to the Ash Youth Center

Independence Recreation Commission Board Minutes



Monthly Meeting November 16, 2016

Ash Youth Center

1501 N. 10th

MEMBERS PRESENT:                                                             OTHERS PRESENT:

        Christy Mavers                                                                                                      Brent Julian

        Ron Goins                                                                                                               Lori Bromley

        Danny Johnston                                                                                                   Nick McBride

                                                                                                                                            Jim Butts


Christy Mavers opened the commission meeting at 11:32 a.m.



The agenda was amended to make A. Ash Center Roofs and action item Under III.  Business/Finance.  Ron Goins moved to approve the agenda as amended.  Danny Johnston seconded.  Motion carried 3-0.

Ron Goins moved to approve the board minutes for the October 18, 2016 board meeting.   Danny Johnston seconded.  Motion carried 3-0. 


Ron Goins moved to approve the November 2016 bills and checks for payment as presented.  Danny Johnston seconded.  Motion carried 3-0.

Treasurer’s Report

In Galen Palmer’s absence Christy Mavers reviewed the treasurer’s report with the board members and reported the following bank balances as of October 31, 2016:  First Oak Bank – Checking:  $20,522.62; First Oak Bank – Petty Cash:  $411.64; and Equity Bank – Savings:  $22,869.64.  Danny Johnston moved to approve the treasurer’s report as presented.  Ron Goins seconded.  Motion carried 3-0.


Maintenance Report

Jim Butts answered any questions the board had on the maintenance report.  A discussion was held on the repair of the Ash Center’s scoreboard.  Brent stated he may decide to get bids on a new one after the first of the year.  Christy Mavers asked is any concession equipment needs to be replaced, Brent stated that they are in need of one more hotdog machine for sure, and Nick McBride stated that they are sharing one popcorn machine at different facilities but can make do for the time being.  Ron Goins gave Brent a telephone number of an individual that works on small appliances to see if the old popcorn machine might be repaired. 

Programs Report

Nick McBride answered any questions the board had on the programs report.  A discussion was held on the new soccer field concession stand and Nick showed pictures with the new paint color.  Nick discussed the first session basketball numbers with the board.

 Director’s Report

IRC Director, Brent Julian, answered any questions the board had on the director/aquatics report.  Brent discussed the drive thru flu shot clinic that Susie Kleinbeck directs in the park each November and the role IRC plays in it providing tables, chairs etc…


Ash Center Roofs

Brent informed the commission members that the school district and city officials approved the new roofs for the Ash Youth Center covering the gym and the main offices and commons area; this will include a twenty-five year warranty.  Brent stated the total amount approved for the job after dividing the insurance claim is $148,122 and using the 40/40/20 inter-local agreement, IRC will be responsible for approximately $29,625 of that amount to be reimbursed to the City of Independence once the job is complete.  Ron Goins moved to approve the cost of the new roofs in the amount of $29,625 payable to the City of Independence.  Danny Johnston seconded.  Motion carried 3-0.

Audit Update

Brent informed the board members that the annual audit with Yerkes & Micheles, CPA is over and they should receive the final report soon, Brent did not feel there were any major issues out of the ordinary.  Brent stated that a representative from Yerkes & Micheles could attend the next meeting if so desired, but the board unanimously agreed that it would probably not be necessary as long as they were getting the report.


Brent informed the commission that the city requested that the annual year-end Riverside Beach Family Aquatic meeting between IRC and the city be rescheduled until December 7, 2016.

Executive Session

 Christy Mavers moved to adjourn into Executive Session at 12:01 p.m. for approximately 20 minutes.  Ron Goins seconded.  Motion carried 3-0.  The meeting reconvened at 1:02 p.m. 

 New Labor Law

Brent discussed the new labor law salary requirements affecting recreation commissions beginning December 1st, 2016.  Danny Johnston moved to approve raising office manager  Lori Bromley’s salary to meet these requirements and all other staff, excluding the recreation director, will go to hourly wages with the capabilities of earning over-time.  Ron Goins seconded.  Motion carried 3-0.

 Loan Possibilities

Brent informed the commission that due to a lack of funds again this year, it may be necessary to establish a short-term line of credit with First Oak Bank for emergencies to get through the end of January.  Christy Mavers stated that she would gather the necessary information and get back with the commission members in the near future.

Items from the Commission

There were no Items from the Commission

  Agreement for Action on Items from the Commission

No agreement for Action on Items


The meeting adjourned at 1:08 p.m.

Due to the absence of board secretary, Tony Turner, Danny Johnston was the acting secretary for the meeting.


Respectfully Submitted,

Danny Johnston

Acting Secretary                                                                                                                                                              


Ash Center Hours of Operation

  M-F Sat Sun
Summer (Memorial Day- Labor Day) 6am-5pm Closed Closed
Winter (Labor Day- Memorial Day) 6am-9pm 1pm-9pm 1pm-6pm

Professional Staff

Brent Julian Director of Recreation / Aquatics
Lori Bromley Office
Nick McBride Director of Sports
Simon Heckman Program
Jim Butts Maintenance Supervisor
Paula Ballew Maintenance

IRC Board Members

Christy Mavers Chairperson
Ron Goins Vice-Chairperson
Tony Turner Secretary
Tony Holmes Member
Danny Johnston Member

View last month's board meeting minutes